Dover Public Library
73 Locust St. Dover, NH 03820 (603)516-6050 Mon-Wed 9-8:30,Thur & Fri 9-5:30, & Sat 9-1
                                                                                               
Search our Catalog         Home    Children's Room Historical Photographs  

 

DOVER PUBLIC LIBRARY
Meeting Room Policy

The Library provides public meeting space for community groups and organizations in Dover and the area. The Dover Public Library endorses the American Library Associationís Library Bill of Rights which states:  Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations or individuals or groups requesting their use.

The Dover Public Library has two meeting rooms available, plus a small third room available for one-on-one tutoring.

All usage fees must be paid in advance.

Procedures governing the use of the Libraryís meeting rooms are as follows:

  1.  To apply for the use of a Meeting Room and check on availability, please call the Circulation Desk at 516-6050.  All meeting room users must fill out an Application for Use of Meeting Rooms prior to their initial meeting.  You may pick up an application at the Circulation Desk or  click here to download a meeting room application.
     

  1. Meeting rooms may be used anytime during regular service hours of the Library.
     
  1. No group may stay beyond the normal closing time of the Library without special permission.
     
  1. No meetings may be held in any public service areas.
     
  1. No fees, dues, or donations may be charged or solicited by the user for any program. Groups offering free introductory lectures prior to a paid course of instruction are not allowed. All programs must be free and open to the public.
     
  1. Library-initiated programs will be given priority in the reservation of rooms. City of Dover-sponsored meetings and programs will not be subject to usage fees.
     
  1. Rooms will be assigned as requested, if space is available. In order to satisfy the high demand for meeting room space during evening hours, booking of a meeting room on Monday, Tuesday, or Wednesday nights is limited to not more than once a month, or twelve times a year, by any one group. Groups wishing to book regular monthly meetings at the same day and time each month (e.g. every 3rd Monday at 7PM or every 1st Wednesday at 6:30) may only book their group one month ahead of the requested date.    This is to give opportunity to other groups who may wish to meet on that day and time and  to accommodate as many groups as possible. Groups who use library meeting rooms on an occasional or irregular (non-monthly) basis may book more than one month in advance. There is no limit on daytime (9-5) usage of the meeting rooms.
     
  1. Programs may not disrupt the use of the Library by others. Attendees must enter and exit the building in a quiet, orderly manner. Children may not be left alone in the Library while a parent attends a meeting. Persons attending the meetings are subject to all Library rules and regulations.
     
  1. Library facilities must be left in a clean and orderly condition. Refreshments may be prepared in the kitchenette, but clean-up, immediately following the meeting, is required. Users must pay for repair of any damages or any extra clean up costs incurred. The Library will not be responsible for materials or equipment left in the building by users.
  1. The Library reserves the right to revoke meeting room privileges at any time.
     
  1. Permission to use Library facilities does not constitute an endorsement by the Library staff or its Board of Trustees of the users or their beliefs.